Full list of documents added to Grant proposals with examples

Congratulations! So far you have:

  • Determined the type of project that you represent and therefore the type of grant you seek.
  • Collected all the necessary documents, researched the best grantor to approach.
  • Checked to see if you have any connections with that grantor and if not, developed a relationship with the Program Officer.
  • Completed the Organizational Information, Statement of Need, and Evaluation sections.

One more section remains before you can hit submit on your grant proposal, and this section is less prescribed and more flexible to your input. The Addition Documents section allows you as a grant writer to upload documents that you believe make a case for support of your project.

If a grantor allows you to upload additional documents, you do not want to ignore the opportunity. Neglecting to add documents puts you at a disadvantage because many other organizations vying for the same funds will add impressive materials. Also, neglecting to attach additional documents indicates that you do not put your full effort into the application process. This chapter will list common documents added to grant application and examples of what the documents entail.

Letters of Support

Letters of Support

Letters of support should come from internal and external stakeholders interested in the success of your project. These individuals include Board members, Volunteers, Clients, and other collaborative partners. If your project outlines work with other organizations or individuals, then it is vital to add letters of support from those external stakeholders to verify their agreement to participate in the project.

Sample Letter of Support:

Turney Foundation

123 Main St.

Anytown, AZ 48226

To Whom it May Concern:

I write on behalf of the Disability Connections, Inc. Board of Directors in support of DC’s proposal to the Turney Foundation. The intended grant will fund a Seed Grant Program intended to increase educational accommodations for children with disabilities. The goals of the series are to:

  • Administer grants to 20 participating institutions within 6 months.
  • Increase the number of partnering institutions able to implement improvement plans by 20 institutions within 6 months.
  • Provide educational accommodations for 1,250 students with disabilities within 12 months.
  • Increase external support for 20 partnering institutions within 12 months.
  • Increase quality of life for 1,250 within 12 months.

We strongly support this grant application and the focus on increasing the quality of life for children with disabilities by supporting partnering institutions with their goals to implement previously identified improvement plans. We also feel confident that the proposed program fulfills the Turney Foundation’s commitment to both programs that benefit children with disabilities and educational institutions.

We look forward to working with you on improving the quality of life for children with disabilities and supporting educational institutions in their efforts to provide quality accommodations.


Candace Hyland

President: Board of Directors

Disability Connections, Inc.

Memorandums of Understanding

Sometimes it is wise to go one step further than a letter of support. If your collaborative partner will share in the costs associated with a project, then it is good to outline the responsible parties for each cost or duty in a document called a Memorandum of Understanding or an MOU. For example, if your project will host a class at a museum it is best identify in an MOU which organization will cover the cost of the class supplies and instructor vs. which organization will cover the cost of the museum utilities. Memorandums of Understanding help organizations anticipate costs and responsibilities so that when it comes to implementing the project there are fewer surprises.